---
title: The meeting review process
description: To make the most of your meetings, Project Manda will prompt you to optimize recurring meetings that you own.
---

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1. [Project Manda Knowledge Base](https://help.projectmanda.com/?hsLang=en)
2. [Getting Started](https://help.projectmanda.com/getting-started?hsLang=en)

May 8, 2025

# The meeting review process

## To make the most of your meetings, Project Manda will prompt you to optimise recurring meetings that you own.

[Step 1: Review Key Insights](https://help.projectmanda.com/review-meeting?hsLang=en)

The review process starts by highlighting essential details about your meeting, including:

\- Cost  
\- Attendees  
\- Cancellation rate  
\- Acceptance rate

These insights help you assess whether your meeting is as effective as it could be.

[Step 2: Adjust the Duration](https://help.projectmanda.com/adjust-the-duration?hsLang=en)

Once you decide to review your meeting, you'll see duration statistics. Project Manda highlights the benefits of making a meeting [Speedy](https://help.projectmanda.com/why-enable-speedy-meetings?hsLang=en) and shows which back-to-back meetings will be affected if you change the duration.

[Step 3: Refine the Attendee List](https://help.projectmanda.com/refine-the-attendee-list?hsLang=en)

After setting the duration, you can review who’s invited. Monitor each attendee’s cancellation and acceptance rates to determine whether they should remain required, optional, or removed from the meeting.

[Step 4: Optimise the Frequency](https://help.projectmanda.com/optimise-the-frequency?hsLang=en)

If your meetings are often canceled or skipped, it may be a sign that they happen too frequently. In this step, you can easily adjust the meeting interval to better fit your team's needs.

[Step 5: Gather Feedback](https://help.projectmanda.com/gather-feedback?hsLang=en)

Want to improve future meetings? Enable attendee feedback with a single click.   
Gathering insights helps you understand what worked, what didn’t, and how to make meetings more valuable.

![meeting-review-update](https://help.projectmanda.com/hs-fs/hubfs/meeting-review-update.gif?width=660&height=686&name=meeting-review-update.gif)

 

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